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Our Club
Purpose Mission
Creed
By-Laws
Policies
Our Purpose
The Capital City Vipers Youth Hockey Club, Inc. is an organization that was established to promote and increase the interest of young people in the sport of ice hockey. We are a non-profit organization that is staffed exclusively by volunteers. Any and all funds that are raised are returned to the program for the benefit of the participants who range from the age of 4 to 18 years of age. The youth who participate in our programs are from the south central Pennsylvania area.
The Capital City Vipers are a member of the Delaware Valley Hockey League of USA Hockey. The Club fields’ teams at each of the league defined levels which are determined by birth year. Each team operates from September through February and travels throughout Pennsylvania, Maryland, Delaware and New Jersey to compete. Our organization is family oriented as it is necessary for parent involvement in order for the young people to participate.
We are an organization that does everything possible to ensure positive experiences for all that are involved.
Our Mission
The MISSION of the Capital City Vipers Youth Hockey Club, Inc. is:
TO aid in the development of young people today for the challenges of tomorrow through the experiences of ice hockey;
TO encourage the instruction, practice and advancement of the Club’s members in ice hockey;
TO encourage and cultivate a spirit of fraternal feeling among hockey players;
TO sponsor, produce and/or cooperate in the production of amateur ice hockey;
TO develop, promote and regulate ice hockey for individuals 17 ½ years of age and under by organizing statewide competitions, promulgating rules, organizing officials, presenting seminars, distributing newsletters and otherwise encouraging the growth of the sport.
Our Creed
Let the
players play;
Let the coaches’
coach;
Let the
officials officiate;
Let the parents
provide
‘POSITIVE’ support.
By-Laws
1 Rev July 2007
BY LAWS OF CAPITAL CITY VIPERS YOUTH HOCKEY CLUB, INC.
ARTICLE I - ORGANIZATION
1. NAME. The name of the organization shall be “CAPITAL CITY
VIPERS YOUTH
HOCKEY CLUB, INC.” (hereinafter the "Club").
2. ADDRESS. The address of the Club shall be c/o Jena Breen,
6216 Edgeware Road,
Mechanicsburg, PA 17050.
3. INCORPORATION. The Club was incorporated on April 30, 2002
under the
Commonwealth of Pennsylvania Nonprofit Corporation Law of 1988,
as amended.
4. SEAL. The corporate seal shall have inscribed thereon the
name of the Club, the
year of its organization, and the words "Corporate Seal,
Pennsylvania".
ARTICLE II - PURPOSE
1. PURPOSE. The Club is organized for the following purposes:
To aid in the development of young people today for the
challenges of tomorrow through the
experiences of ice hockey; to encourage the instruction,
practice and advancement of its members in
ice hockey; to encourage and cultivate a spirit of fraternal
feeling among Hockey Players; to
sponsor, to produce, or cooperate in the production of amateur
ice hockey; to develop, promote, and
regulate ice hockey for individuals 18 years of age and under,
as identified by USA Hockey, by
organizing local and statewide competitions, promulgating rules,
organizing officials, presenting
seminars, distributing a newsletter, and otherwise encouraging
growth of the sport and generally to
do and perform such other acts as may be necessary, advisable,
proper, or incidental in the
realization of the objects and purposes of this organization;
and to carry out the general policies and
objectives of the USA Hockey Association.
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The Club shall be permitted to engage in all other activities
permitted under Section
501(c)(3) of the Internal Revenue Code of 1986, as amended (the
"Code"), or corresponding section
of any future federal tax code, and limited further by the
Pennsylvania Nonprofit Corporation Law
of 1988, as amended, and any other applicable law, regulation or
statute limiting the lawful activities
of charitable, non-profit corporations in Pennsylvania.
No part of the net earnings of the Club shall inure to the
benefit of, or be distributable to its
members of the Board of Directors, the officers or other private
persons, except that the Club shall
be authorized and empowered to pay reasonable compensation for
services rendered and to make
payments and distributions in furtherance of the purposes set
forth above. No substantial part of the
activities of the Club shall be the carrying on of propaganda,
or otherwise attempting to influence
legislation, and the Club shall not participate in, or intervene
in (including the publishing or
distribution of statements) any political campaign on behalf of
or in opposition to any candidate for
public office. Notwithstanding any other provision of these
Articles, the Club shall not carry on any
other activities not permitted to be carried on (a) by a
corporation exempt from federal income tax
under Section 501(c)(3) of the Code, or corresponding section of
any future federal tax code, or (b)
by a corporation, contributions to which are deductible under
Section 170(c)(2) of the Code, or
corresponding section of any future federal tax code.
Upon the dissolution, winding up of the Club or liquidation of
the assets of the Club, the
Board of Directors shall, after payment of all liabilities,
distribute all of its assets to a charity
dedicated to charitable purposes which qualifies for and is
exempt within the meaning of Section
501(c)(3) of the Code, or corresponding section of any future
federal tax code. Any such assets not
disposed of as aforesaid shall be disposed of by the Court in
the county in which the principal office
of the Club is then located, to such charitable organization as
said Court shall determine, which is
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organized and operated exclusively for charitable, educational,
religious, or scientific purposes and
which qualifies for and is exempt under Section 501(c)(3) of the
Code, or corresponding section of
any future federal tax code.
ARTICLE III – BOARD OF DIRECTORS
1. BOARD OF DIRECTORS. The Board of Directors (“Board”) of the
Club shall
consist of ten (10) members. Positions will be: President, Vice
President of Hockey Affairs, Vice
President of Administration, Secretary, Treasurer, Registrar,
Scheduler, Chief of Coaches, Delaware
Valley Hockey League (“DVHL”) Representative and
Marketing/Merchandising Director. The
President and Secretary shall be natural persons of full age;
the Treasurer, however, may be a
corporation, but if a natural person, shall be of full age. Such
other officers and assistant officers may
be added as the needs of the Club may require.
2. TERM. The term of each Director shall be two years and each
Director may serve
three successive terms. At-Large Members, if added as the Club
would require, shall serve for a one
year term and may serve two successive terms. To provide for the
staggering of terms, the initial
terms of the Board of Directors shall end as follows: President
– 2009; Vice President of Hockey –
2008; Vice President of Administration – 2009; Secretary – 2008;
Treasurer – 2009; Registrar –
2008; Scheduler – 2008; Chief of Coaches – 2009; DVHL
Representative – 2008;
Marketing/Merchandising – 2009.
3. FILLING VACANCIES. If a Director terminates his/her service
to the Board before
the end of his/her term, the position will be filled for the
unexpired remainder of the term by a vote
of the Board of Directors.
4. ELECTION METHOD. When a Director’s term is scheduled to
expire, the
President shall, at least six (6) weeks prior to the date of the
Annual Spring Meeting, appoint a
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Nominating Committee consisting of three (3) persons, who shall
be approved by the Board of
Directors. The Nominating Committee shall select candidates for
positions, which are expiring that
year. The Nominating Committee shall obtain an agreement to
serve if elected from each candidate.
The nominations shall be submitted to the membership in writing
by the Secretary of the club not
less than three (3) weeks prior to the Annual Spring Meeting of
the Club.
Any five (5) members of the Board of Directors in good standing
may nominate other
candidates for any office by submitting in writing the names of
such other candidates, the office for
which they are being nominated, and an agreement to serve if
elected for each candidate, to the
Secretary of the Club at least two (2) weeks prior to the Annual
Spring Meeting. The Secretary shall
mail a notice of these additional nominations to each member at
least one (1) week prior to the
Annual Spring Meeting.
No candidate shall be elected to any office unless the candidate
has been nominated as
herein provided.
ARTICLE IV - DUTIES OF BOARD OF DIRECTORS
1. PRESIDENT. The President shall take charge of the Club, shall
preside at all
meetings of the Club and of the Board of Directors. The
President shall have the entire supervision
and management of the Club and its property pending the action
of the Board of Directors; the
power to suspend any member for violating the Bylaws or
Regulations of the Club, pending the
approval of the Board of Directors; and to call special Board of
Directors meetings and Club
meetings.
The duties of the President will include such other duties as
are specified in the position
specification for this office, as approved by the Board of
Directors.
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The President, together with the Secretary, shall sign all
agreements and contracts made by
the Club upon approval of the Board of Directors.
The President, together with the Treasurer, shall be a signatory
on all accounts of the Club.
2. VICE PRESIDENT OF HOCKEY. The Vice President of Hockey shall
have the
duty to assist the President in the discharge of the President's
duties, and in the President's absence,
the Vice President of Hockey shall assume the duties of that
office and officiate in the President's
stead.
Such other duties and responsibilities of the Vice President of
Hockey shall be designated in
the position specifications for the office of Vice President of
Hockey, as approved by the Board of
Directors. These specifications will include, but not be limited
to, leading the Disciplinary
Committee and addressing concerns and/or complaints of parents,
players and coaches.
3. VICE PRESIDENT OF ADMINISTRATION. The Vice President of
Administration shall have the duties designated in the position
specifications, as approved by the
Board of Directors including, but not limited to, maintaining
paperwork and dealing with
administrative matters of the Club.
4. TREASURER. The Treasurer shall have charge of the funds of
the Club and shall
keep a record of all receipts and disbursements and shall render
a written report when requested by
the President or Board of Directors. Disbursements which are
related to the work of a Committee
Chairman shall only be made when verified and approved by the
Committee Chairman concerned.
The Board of Directors shall have the power whenever they deem
it necessary to appoint an acting
Treasurer. The funds shall be deposited in the name of the Club
in a bank approved by the Board of
Directors or in securities approved by the Board of Directors.
The Treasurer shall render a full
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financial report of the accounts of the Club at the Annual
Spring Meeting and permit examination at
any time by the Board of Directors of all records pertaining to
the office of Treasurer.
The Treasurer shall promptly turn over to his successor all of
his records after being audited.
His accounts shall be audited by the Auditing Committee
appointed by the President and approved
by the Board of Directors.
The Treasurer shall maintain all accounts.
The Treasurer, together with the President, shall be signatories
on all accounts of the Club.
Such other duties as assigned to the Treasurer by the President
and approved by the Board of
Directors will be included in the position specification
prepared for this office as approved by the
Board of Directors.
5. SECRETARY. The Secretary shall be responsible for keeping the
minutes of all
meetings of the Club and of the Board of Directors; shall
supervise all reports and documents
connected with the business of the Club, including official
copies of by-laws and policies; shall
supervise the keeping of a membership roll which shall include
the names of each active member,
the dates of election for each member, and the names of all
deceased, suspended or expelled
members. The membership roll shall reflect the status of all
members payment of dues as reported
by the Treasurer.
The Secretary shall supervise the correspondence of the Club,
prepare and issue notices of all
meetings of the Club and Board of Directors. Such other duties
as assigned to the Secretary by the
President and approved by the Board of Directors will be
included in the position specification
prepared for this office as approved by the Board of Directors.
6. REGISTRAR. The Registrar will be responsible for ensuring
that the registrations of
all players and coaches are current and valid. Additionally, the
Registrar will be responsible for
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ensuring that all registrations with the DVHL and USA Hockey are
current and valid. The registrar
will communicate regularly with all team
managers/representatives
7. SCHEDULER. The Scheduler will be responsible for ensuring
that all hockey
games and practices for all teams are scheduled. The Scheduler
also will be responsible for ensuring
that all schedules are distributed to the teams.
8. CHIEF OF COACHES. The Chief of Coaches will be responsible
for ensuring the
development and implementation of drills for all teams. The
Chief of Coaches also will be
responsible for ensuring that all coaches follow the practice
regiment and the Chief of Coaches also
will be responsible for the recommendation of coaches and the
evaluation process.
9. DVHL REPRESENTATIVE. The DVHL Representative will be
responsible for
acting as the Club’s liaison and representative with the DVHL.
The DVHL Representative will
attend DVHL meetings and report back to the Board of Directors
of the Club.
10. MARKETING/MERCHANDISING DIRECTOR. The
Marketing/Merchandising
Director shall be responsible for the purchase of Club items,
including Jerseys, socks, practice
jerseys and other merchandise as the Club would require. The
Marketing/Merchandising Director
will procure advertising and print collateral as the Club would
request and require. The
Marketing/Merchandising Director will procure a minimum of three
(3) bids on any purchases over
$500 and present all findings before the Board.
ARTICLE V- POWERS OF THE BOARD OF DIRECTORS
1. MEETING. The Board of Directors shall meet at least ten (10)
times/year. The date
of such meetings shall be stated by the President, or in the
absence of the President, by the Vice
President of Hockey.
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Any four (4) members of the Board of Directors may call a Board
meeting upon written
notice to all of the members of the Board of Directors at least
three (3) days prior to the meeting.
The notice shall state the date of the meeting, the purpose for
which the meeting is being called and
the names of the four (4) members requesting the meeting.
2. QUORUM. Since the membership of the Board of Directors may
vary in numbers,
fifty percent (50%) of the current membership of the Board of
Directors hall constitute a quorum.
3. AUTHORITY. The Board of Directors shall have entire authority
in the
management of the affairs and finances of the Club and shall
have general control of all of the Club's
property. All rights and powers connected therein shall be
vested in the Board of Directors.
4. RULES. The Board of Directors shall make such rules as it
deems proper respecting
the use of the Club's property; prescribe rules for the
admission of visitors; fix penalties for offenses
against the rules; and make rules for its own government and for
the government of the committees
appointed by it. The Board of Directors shall approve all
position specifications for each of the
officers and Committee Chairpersons, which shall be binding upon
the occupants of each position.
5. APPROPRIATIONS. All appropriations from the funds of the Club
shall be made
by the Board of Directors, including approval of the budgets
submitted by the various Committee
Chairpersons governing their operations for the current skating
year. Special appropriations not
included in such budgets must receive the approval of the Board
of Directors before being made.
6. AUDITS. The President shall appoint an Audit Committee of no
less than two (2)
persons, approved by the Board of Directors, who shall audit the
records of the Treasurer of the Club
annually.
7. INDEBTEDNESS. The Board of Directors shall have the power to
limit the
indebtedness of a member of the Club to the Club.
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8. SUSPENSION OR EXPULSION. The Board of Directors shall have
the power to
suspend or expel any member for violations of the Bylaws or for
conduct which it shall deem
improper, but no member shall be expelled or suspended for
longer than thirty (30) days without a
hearing.
9. MEMBERSHIP READMISSION. The Board of Directors may at a
regular meeting
readmit to membership, any former member whose registration had
been fully accepted. Such
readmission must be by ballot or show of hands and two (2)
negative votes shall constitute a
rejection. No rejected candidate shall be again proposed for
reinstatement within six (6) months
after rejection.
10. MEMBERSHIP REMOVAL AND REINSTATEMENT. The Board of Directors
may, as hereinbefore provided, remove from the roll of
membership any delinquent members and
may also reinstate such members as hereinbefore provided.
11. STANDING COMMITTEES. The Board of Directors shall approve
the
Chairperson of all standing committees as appointed by the
President and shall exercise full
authority over such committees except as hereinafter provided
and shall approve the establishment
of such other committees as shall seem necessary to it.
12. USA HOCKEY AND THE DVHL. The Board of Directors shall
appoint from
among its eligible registered members, a number of
representatives to USA Hockey and the
Delaware Valley Hockey League (“DVHL”) as set forth in the
By-laws of either USA Hockey or the
DVHL. The Representative or Representatives shall be the
representative(s) between the Club and
USA Hockey and/or the DVHL and shall attend the appropriate
meetings, either in person or by
proxy. The Club shall notify USA Hockey and/or the DVHL of such
Representative or
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Representatives. The Board of Directors may as it sees fit, pay
the travelling expenses in whole or
part of the Representative or Representatives to the USA Hockey
and/or DVHL meetings.
13. CLERICAL ASSISTANCE. The Board of Directors shall have the
authority to
make, in its discretion, appropriations for clerical assistance
to the Secretary and/or Treasurer.
14. EXPENDITURES AND REVENUE. The Board of Directors shall
prepare and
submit to the Annual Spring Meeting a program of anticipated
expenditures for the coming year,
together with proposals of sources of revenue to meet said
anticipated expenditures.
15. DIRECTOR LIMITATION. All members of the Board of Directors
must be at least
eighteen (18) years of age. The office of a member of the Board
of Directors shall be ipso facto
vacated if the Director:
(a) Is found to be of unsound mind;
(b) Is convicted of a criminal offense;
(c) Is guilty of malfeasance or misfeasance of office as to
his/her Club position;
(d) Resigns his/her office by written notice.
16. A member of the Board of Directors shall not be personally
liable for monetary
damages as such for any action taken, or any failure to take any
action, unless: (1) the Director has
breached or failed to perform the duties of his/her office in
good faith, in a manner he/she reasonably
believes to be in the best interests of the Club, and with such
care, including reasonable inquiry, skill
and diligence, as a person of ordinary prudence would use under
similar circumstances; and (2) the
breach or failure to perform constitutes self-dealing, willful
misconduct or recklessness. The
provisions of this Section 16 shall not apply to the
responsibility or liability of a Director pursuant to
any criminal statute or for the payment of taxes pursuant to
local, state or federal law.
ARTICLE VI - COMMITTEES
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1. COMMITTEES. The Board of Directors may establish committees
as it deems
necessary. The Chairpersons of all committees shall be appointed
annually by the President and
approved by the Board of Directors at its regular meeting after
the election at the Annual Spring
Meeting, or as soon thereafter as deemed practical by the Board
of Directors.
2. COMMITTEE DUTIES. The duties, responsibilities and authority
of the Standing
Committees will be designated in the position specifications
prepared for the Chairperson of each
Committee and approved by the Board of Directors. These position
specifications shall be binding
upon the Chairpersons and their acceptance of the appointment
shall denote their acceptance of these
duties and responsibilities and their agreement to live by and
within them. Any deviations from the
duties and responsibilities must receive the approval of the
President and the Board of Directors
prior to becoming effective.
ARTICLE VII - MEMBERSHIP
1. GEOGRAPHICAL SCOPE. There shall be no limitation on
membership from the
standpoint of residence.
2. CLASSES OF MEMBERSHIP. The membership shall consist of Player
Members;
Parent Members; Coach Members; Sponsor Members.
3. PLAYER MEMBERSHIPS. Player membership in the Club is open to
persons who
wish to play ice hockey and who are amateurs as defined by the
rules of USA Hockey.
4. PARENT MEMBERSHIPS. Parent membership in the Club is open to
the parents
of Player Members.
5. COACH MEMBERSHIPS. Coach membership in the Club is open to
those persons
who coach the ice hockey players who are not otherwise Parent
Members.
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6. SPONSOR MEMBERSHIPS. Sponsor membership in the Club is open
to those
who contribute money to the Club but who are not otherwise
Player Members; Parent Members; or
Coach Members.
ARTICLE VIII - CLUB MEETINGS
1. TIME. There shall be at least one Annual Stated Club
membership meeting each
year. This meeting is to be held in the spring no later than one
month after the last skating session.
2. SPECIAL MEETINGS. The Secretary shall call special meetings
at the direction of
the President, or upon the written request of five (5) Club
members in good standing.
3. NOTICES. Notices of the Annual Spring Meeting and special
meetings shall be
mailed by the Secretary to every member at least ten (10) days
prior thereto, and shall be posted by
the Secretary for the same length of time on the Club bulletin
board.
4. SPECIAL MEETING LIMITATIONS. No business shall be transacted
at any
special meeting except that which was given by written notice.
ARTICLE IX - DISCIPLINE
1. COMPLIANCE. The Board of Directors is responsible for
maintaining compliance
with the laws and rules of the Club on the part of all members.
The Board of Directors has the
power to remove from membership any member not acting in the
best interests of the Club, acting in
detriment of the Club and its members. Before taking such
action, the Board of Directors will give
the offending member or members a hearing. All complaints must
be lodged through the Chair of
the Discipline Committee.
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ARTICLE X – AMENDMENT OF BYLAWS
1. AMENDMENTS. Proposed changes to the Bylaws of the Club shall
be prepared by
a committee appointed by the President for that purpose. Said
proposed changes shall be submitted
to the Board of Directors for its approval.
ARTICLE XI - BOOKS AND RECORDS
1. RECORDS. The Club shall keep an original or duplicate record
of the proceedings
of the Board of Directors, the original or a copy of its Bylaws,
including all amendments thereto to
date, certified by the Secretary of the Club. The Club shall
also keep appropriate, complete and
accurate books or records of account. The records provided for
herein shall be kept at either the
registered office of the Club in this Commonwealth, or at its
principal place of business wherever
situated.
2. EXAMINATION. Every member of the Board of Directors and every
other
Member of the Club shall, upon written demand under oath stating
the purpose thereof, have a right
to examine, in person or by agent or attorney, during the usual
hours of business for any proper
purpose, books and records of account, and records of the
proceedings of the Board of Directors, and
to make copies or extracts therefrom. A reasonable charge may be
made by the Club at currently set
charges for any such copy requests, payable at the time copies
are delivered. A proper purpose shall
mean a purpose reasonably related to the interest of such person
as a member of the Board of
Directors. In every instance where an attorney or other agent
shall be the person who seeks the right
to inspection, the demand under oath shall be accompanied by a
power of attorney or such other
writing which authorizes the attorney or other agent to so act
on behalf of the member of the Board
of Directors. The demand under oath shall be directed to the
Club at its registered office in this
Commonwealth or at its principal place of business wherever
situated.
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ARTICLE XII - TRANSACTION OF BUSINESS
1. PURCHASES. The Club shall make no purchase of real property
nor sell, mortgage,
lease away or otherwise dispose of its real property, unless
authorized by a vote of two-thirds (2/3)
of the members in office of the Board of Directors except
whenever there are twenty-one (21) or
more members of the Board of Directors in office, the vote of a
majority of the members shall be
sufficient. If the real property is subject to a trust the
conveyance away shall be free of trust and the
trust shall be impinged upon the proceeds of such conveyance.
2. INCIDENTAL PROFIT. Whenever the lawful activities of the Club
involve among
other things the charging of fees or prices for its services, it
shall have the right to receive such
income and, in so doing, may make an incidental profit. All such
incidental profits shall be applied
to the maintenance and operation of the lawful activities of the
Club, and in no case shall be divided
or distributed in any manner whatsoever among the members of the
Board of Directors or the
officers of the Club or any private individual. No part of the
net earnings of the Club or donations
received by the Club shall be distributed to or inure to the
benefit of any member of the Board of
Directors or any officer of the Club or any private individual.
3. SIGNATURES. All checks or demands for money, notes,
contracts, deeds,
mortgages, obligations, documents and instruments of the Club
whether or not requiring a seal shall
be signed by such officer or officers as the Board of Directors
may from time to time designate.
4. POLITICAL CAMPAIGNS. The Club shall not participate or
intervene in
(including the publication or distribution of statements) any
political campaigns on behalf of any
candidate for political office, nor shall the Club carry on
propaganda or otherwise attempt to
influence legislation.
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ARTICLE XIII - ANNUAL REPORT
1. ANNUAL REPORT. The Treasurer shall present annually to the
Board of Directors
a report showing in appropriate detail the following:
(a) The assets and liabilities, including the trust funds, of
the Club as of the end of the
fiscal year immediately preceding the date of the report.
(b) The principal changes in assets and liabilities including
trust funds, during the year
immediately preceding the date of the report.
(c) The revenue or receipts of the Club, both unrestricted and
restricted to particular
purposes, for the year immediately preceding the date of the
report, including separate data with
respect to each trust fund held by or for the Club.
(d) The expenses or disbursements of the Club, for both general
and restricted purposes,
during the year immediately preceding the date of the report,
including separate data with respect to
each trust fund held by or for the Club. This report shall be
filed with the minutes of the annual
meeting of the Board of Directors.
ARTICLE XIV - NOTICES
1. MEETING NOTICES. Whenever written notice is required to be
given to any
person, it may be given to such person, either personally or by
sending a copy thereof by first class
mail, postage prepaid, or by telegram, charges prepaid, to
his/her address appearing on the books of
the Club, or supplied by him/her to the Club for the purpose of
notice. If the notice is sent by mail or
by telegraph, it shall be deemed to have been given to the
person entitled thereto when deposited in
the United States mail or with a telegraph office for
transmission to such person. A notice of
meeting shall specify the place, day and hour of the meeting and
any other information required by
statute or the Bylaws. When a special meeting is adjourned it
shall not be necessary to give any
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notice of the adjourned meeting or of the business to be
transacted at an adjourned meeting, other
than by announcement at the meeting at which such adjournment is
taken.
2. Whenever any written notice is required to be given under the
provisions of the
statute or by the Articles of Incorporation, or the Bylaws of
this Club, a waiver thereof in writing,
signed by the person or persons entitled to such notice, whether
before or after the time stated
therein, shall be deemed equivalent to the giving of such
notice, except as otherwise required by
statute, neither the business to be transacted at nor the
purpose of a meeting need be specified in the
waiver of notice of such meeting. Attendance of a person at any
meeting shall constitute a waiver of
notice of such meeting, except where a person attends a meeting
for the express purpose of
objecting, at the beginning of the meeting, to the transaction
of any business because the meeting
was not lawfully called or convened.
ARTICLE XV - LIQUIDATION OF CLUB
1. DISSOLUTION. In the event of dissolution, winding up or
liquidation of the assets
of the Club, the Board of Directors shall, after payment of all
liabilities, dispose of all the assets of
the Club exclusively for the purposes and in such manner or to
such organization or organizations
organized and operated exclusively for charitable, educational,
religious, or scientific purposes as
shall at the time qualify for exemption under Section 501(c)(3)
of the Internal Revenue Code of
1954, as amended, or its successor acts.
ARTICLE XVI - INDEMNIFICATION
1. INDEMNIFICATION. Subject to the limitations hereinafter set
forth the Club shall
have the power to indemnify each member of the Board of
Directors, officer, employee or agent of
the Club, and his/her heirs, executors or administrators, to the
full extent permitted by law, against
all judgments, fines, liabilities, and reasonable expenses
(including, but not limited to, court costs,
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attorneys' fees and any amount paid in any settlement), which
judgments, fines and liabilities and
expenses were incurred or expended in connection with any claim,
suit, action or proceeding,
whether civil, criminal, administrative or investigative, and
whether or not the indemnified liability
arises or arose from any action by or in the right of the Club,
in which he/she was involved because
of anything he/she may have done or omitted to do as a member of
the Board of Directors, officer,
employee or agent of the Club or of any organization that he/she
may have served as a member of
the Board of Directors, officer, employee or agent at the
request of the Club, but such
indemnification can be made only if a Determination is made as
hereinafter provided that such
indemnification should be made. Such indemnification shall not
impair any other right any such
person may have.
Said indemnification can be made only if a Determination has
been made, with the advice of
Counsel for the Club, by members of the Board of Directors not
involved in the claim or proceeding,
or by a disinterested person or persons named by said members of
the Board of Directors not
involved in the claim or proceeding, or by independent legal
counsel in a written opinion: (1) that
the member of the Board of Directors, officer, employee or agent
acted or failed to act, and in either
case, in good faith, and in a manner he/she reasonably believed
to be in, or not opposed to, the best
interests of the Club, and with respect to any criminal action
or proceeding, had no reasonable cause
to believe his/her conduct was unlawful, and (2) that the amount
of the proposed indemnification is
reasonable, and (3) that the proposed indemnification is just
and proper and can be legally made by
the Club under then existing law, and (4) that the
indemnification shall be made by the Club in an
amount stated in the Determination; provided, however, that the
indemnification provided for herein
shall not be available if the act or failure to act giving rise
to the claim for indemnification has been
determined by a court to have constituted willful misconduct or
recklessness.
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2. INDEMNIFICATION EXPENSES. Expenses incurred by an officer, a
member of
the Board of Directors, an employee or agent in defending a
civil or criminal action, suit or
proceeding as described above shall be paid by the Club in
advance of the final disposition of such
action, suit or proceeding upon receipt of an undertaking by or
on behalf of such person to repay
such amount if it shall ultimately be determined that the person
is not entitled to be indemnified by
the Club.
3. INDEMNIFICATION INSURANCE. The Club shall have the power to
buy and
maintain insurance and to establish and fund a self-insurance
indemnification reserve fund on behalf
of the members of the Board of Directors, officers, employees
and agents of the Club and a person
serving at the request of the Club as a member of the Board of
Directors, officer, employee or agent
of another organization, against liability incurred in any such
capacity, or arising out of his/her status
as such.
4. INVALIDITY. The invalidity of any portion of this ARTICLE XVI
shall not affect
the validity of the remainder hereof.
ARTICLE XVII - MISCELLANEOUS PROVISIONS
1. FISCAL YEAR. The fiscal year of the Club shall end on the
15th day of April.
2. CONFERENCE CALLS. One or more persons may participate in a
meeting of the
Board by means of conference telephone or similar communications
equipment by means of which
all persons participating in the meeting can hear each other.
Participation in a meeting pursuant to
this section shall constitute presence in person at such
meeting.
3. CAPITAL CONTRIBUTIONS. So long as the Club shall continue to
be organized
on a nonstock basis, the Board of Directors shall have authority
to provide for capital contributions
in such amounts and upon such terms as are fixed by the members
of the Board of Directors in
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accordance with the provisions of Section 5541 of the Nonprofit
Corporation Law of 1988, as
amended.
4. SUBVENTIONS. The Board of Directors, by resolution, may
authorize the Club to
accept subventions from the general public on terms and
conditions not inconsistent with the
provisions of section 8542 of the Nonprofit Corporation Law of
1988, as amended.
5. SEQUENCE. At all meetings of the Club, the following order of
business shall be
observed:
a. Roll call
b. Reading of the minutes of previous meeting
c. Report of officers
d. Report of committees
e. Election of officers
f. Unfinished business
g. New business
h. Adjournment.
6. RULES OF ORDER. Roberts' Rules of Order shall govern all
meetings of the Club.
7. VOTING. Majority vote, except as otherwise provided, shall
determine all matters
brought before any meeting of the members of the Club.
8. TERM OF OFFICE. All officers of the Club shall hold office
from June 1 through May 31.
Policies
The following policies have been approved
by the Board of the Capital City Vipers Youth Hockey Club, Inc.
HEAD COACHES
Intent:
It is the intent of this policy to assure the orderly application and selection
of Head Coaches for the Vipers. Through this policy, the Board intends to select
those individuals who will best teach the skills of ice-hockey, further the
mission of the Vipers and who will be positive role models for the players.
Policy:
Persons desiring to be Head Coaches for the upcoming season will submit an
application to the President by February 1. The application will be designed to
elicit information regarding the applicant’s commitment to the program, ability
to work with children, philosophy of coaching and playing and appropriate
coaching certification. The application will be reviewed by the Chief of Coaches
and forwarded to the VP of Hockey Affairs. The VP of Hockey Affairs will present
the application to the Board and the Board will vote to appoint Head Coaches.
The decision of the Board is final with respect to these decisions. Approved
Head Coaches will be subject to appropriate background checks, by USA Hockey,
and USA Hockey has the ability to deny applicants.
ASSISTANT
COACHES
Intent:
It is the intent of this policy to assure the orderly application and selection
of Assistant Coaches for the Vipers. Through this policy, the Board intends to
select those individuals who will best teach the skills of ice-hockey, further
the mission of the Vipers and who will be positive role models for the players.
Policy: Persons
desiring to be Assistant Coaches for the upcoming season will submit an
application to the Head Coach by March 1. The application will be designed to
elicit information regarding the applicant’s commitment to the program,
ability to work with children, philosophy of coaching and playing and
appropriate coaching certification. The applicants will be ranked by the Head
Coach and the applications and rankings will be submitted to the Chief of
Coaches for review and then onto the VP of Hockey Affairs. The VP of Hockey
Affairs will present the application to the Board and the Board will vote to
appoint Assistant Coaches. The decision of the Board is final with respect to
these decisions. Approved Assistant Coaches will be subject to appropriate
background checks, by USA Hockey, and USA Hockey has the ability to deny
applicants.
PLAYING UP
Intent:
It is the intent of this policy to provide a structured means for children to
play up.
Policy:
With respect to playing up, the policy of the Vipers is as follows.
1. Children will
not be allowed to play up more than one year in age. In other words, a second
year squirt can seek to play as a peewee but a first year squirt may not.
2. A written
request must be received by the President of the Board at least one week prior
to evaluations. Requests made orally or closer to evaluations will not be
considered.
3. The player must
be evaluated at his/her own age level and at the desired age level. The player
will be charged two evaluation fees.
4. The player must
be one of the best five players evaluated at the older age level to be further
considered eligible to move up. This determination will be made by two coaches
(neither of whom will be associated with the team losing the player or the team
gaining the player) along with the Chief of Coaches.
5. Parents must
acknowledge the risks of playing up and sign an appropriate waiver of liability.
6. The Board will
vote on such requests to play up after evaluations have been conducted.
7. The Board can
deny a request if, in the opinion of the Board, allowing a player to move up
will negatively impact the ability of the Vipers to field a team at the younger
or older level.
8. The Board
reserves the right to reverse its decision if it becomes evident that it is not
in the best interests of the player or Vipers to have the player continue
playing up.
9. If the Board
decides to reverse its decision, it will attempt to place the player on the age
appropriate team. However, no guarantees can be made with respect to this and,
thus, parents and players must be guided accordingly.
10. All decisions
of the Board are final.
EVALUATIONS
Intent:
It is the intent of this policy to assure an orderly and fair evaluation
process.
Policy:
Persons desiring to play for the Vipers shall fill out an application and attend
at least one evaluation. Persons will be evaluated by an independent evaluator
to assess, on a 1-5 basis, the player’s skills at hockey. The skills to be
evaluated will include: skating; stick-handling; passing; and game situations.
Persons also will be evaluated by the Head Coach of that level and the Chief of
Coaches. The Head Coach will review all assessments and applications and will
select teams based on the assessments along with other information including,
but not limited to, previous playing experience, recommendations fro other
coaches, or own knowledge of a player’s capabilities.
PARENT/COACH COMMUNICATION PLAN
We believe that conflicts are best handled
within a team and that each player should attempt to resolve any conflicts by
first meeting with the coach. If a satisfactory resolution is not reached, then
this policy should guide further discussions
COMMUNICATION YOU
SHOULD EXPECT FROM YOU CHILD’S COACH
- Philosophy of the coach
- Expectations the coach has for your child as
well as all the players on the squad
- Locations and times of all practices and
contests
- Team requirements, i.e., practices,
contests, equipment, behavior, etc.
- Procedure followed should you child be
injured during participation
- Discipline that may result in the denial of
your child’s participation
COMMUNICATION
COACHES EXPECT FROM PARENTS
- Concerns expressed directly to the coach
- Notification of any schedule conflicts well
in advance
- Specific concerns with regard to a coach’s’
philosophy and/or expectations
As your children become involved in the Viper
programs they will experience some of the most rewarding moments of their lives.
It is important to understand that there also may be times when things do not go
they way you’re your child believe they should. At these times discussion with
the coach is encouraged.
APPROPRIATE CONCERNS
TO DISCUSS WITH COACHES
- The treatment of your child, mentally and
physically
- Ways to help your child improve
- Concerns about your child’s behavior
It can be very difficult to accept your child
not playing as much as you would like. Our coaches are not professionals but
they are certified and must make judgment decisions based on what they believe
to be best for all participants. As you have seen from the list above, certain
things can be and should be discussed with your child’s coach. Other things,
such as those following, must be left to the discretion of the coach.
ISSUES NOT
APPROPRIATE TO DISCUSS WITH COACHES
- Playing time
- Team Strategy
- Play calling
- Other team members
There are situations that may require a
conference between the coach and the parent. These are to be encouraged. It is
important that both parties involved have a clear understanding of the other’s
position. When these conferences are necessary, the following procedure should
be followed to help promote a resolution to the issue or concern.
IF YOU HAVE A
CONCERN TO DISCUSS WITH A COACH, THE PROCEDURE YOU SHOULD FOLLOW IS:
- Call to set up an appointment
- The staff numbers are located in this
booklet
- If the coach cannot be reach, call the Chief
of Coaches. A meeting will be set up for you
- DO NOT attempt to confront a
coach before during or after a contest of practice or within four house of a
conflict. These can be emotional times for
both the parent and the coach. Meetings of this nature do not promote
resolution
WHAT A PARENT CAN DO
IF THE MEETING WITH THE COACH DID NOT PROVIDE A SATISFACTORY RESOLTUION
- Call and set up an appointment with the
Chief of Coaches and/opr Vice-President for Hockey Affairs
Since research indicates a student involved in
athletics has a greater chance for success during adulthood, we have established
this organization. Many of the character traits required to be a successful
participant are exactly those that will promote successful life after hockey. We
hope the above information makes both, your child’s and your experience with the
Capital City Vipers Youth Hockey Club less stressful and more enjoyable.
THE FUNDAMENTALS OF SPORTSMANSHIP
The members of the Board of Directors of the
Capital City Vipers Youth Hockey Club, Inc., strongly emphasize the importance
of GOOD SPORTSMANSHIP. The one thing we need to realize is that many people have
not had GOOD SPORTSMANSHIP explained to them. Hopefully, the following will help
everyone to understand their responsibilities at a hockey contest.
1. GAIN AN UNDERSTANDING AND
APPRECIATION FOR THE RULES OF THE CONTEST.
The necessity to be well informed is
essential. Know the rules. If you are uniformed, refrain from expressing
opinions on officials, coaches, or administrative decisions. The spirit of GOOD
SPORTSMANSHIP depends on conformance to a rule’s intent as well as to the letter
of a given rule.
2. EXERCISE REPRESENTATIVE BEHAVIOR
AT ALL TIMES.
A prerequisite to good sportsmanship requires
one to understand his/her own prejudices that may become a factoring his/her
behavior. The true value of athletic competition relies upon everyone exhibiting
behavior, which is representative of a sound value base. A proper perspective
must be maintained if the educational values are to be realized. Your behavior
influences others whether you are aware of it or not.
3. RECOGNIZE AND APPRECIATE SKILLED
PERFORMANCES REGARDLESS OF AFFLIATION.
Applause for an opponent’s good performance
displays generosity and is a courtesy that should be regularly practiced. This
not only represents GOOD SPORTSMANSHIP but also reflects a true awareness of the
game by recognizing and acknowledging quality.
4. EXHIBIT RESPECT FOR OFFICIALS.
The officials of any contest are impartial
arbitrators who are trained and who perform to the best of their ability.
Mistakes by all those involved in the contest are part of the game. We should
not rationalize our own poor or unsuccessful performance or behavior by placing
responsibility on an official. The rule of GOOD SPORTSMANSHIP is to accept and
abide by the decision made. This value is critical for participants to learn for
later application in life.
5. DISPLAY OPENLY A RESPECT FOR THE
OPPONENT AT ALL TIMES.
Opponents are guests and should be treated
cordially, provided with the best accommodations, and accorded tolerance at all
times. Be a positive representative for your school, team, and/or family. This
fundamental is the Golden Rule in action.
6. DISPLAY PRIDE IN YOUR ACTIONS AT
EVERY OPPORTUNITY.
ACCEPTABLE BEHAVIOR
- Applause during introduction of players, coaches and contest officials.
- Accept all decisions of contest officials.
- Handshakes between participants and coaches and end of contest,
regardless of outcome.
- Treat competition as a game, not a war.
- Coaches/players search out opposing participants to recognize them for
outstanding performance.
- Applause at end of contest for performances of all participants.
- Everyone show concern for an injured player, regardless of team.
- Encourage surrounding people to display only sportsmanlike conduct.
UNACCEPTABLE BEHAVIOR
- Disrespectful or derogatory cheers, chants, comments, or gestures.
- Criticizing officials in any way; displays of temper with an official’s
call.
- Comments that antagonize opponents.
- Blaming loss of contest on officials, coaches or participants.
- Use of profanity or displays of anger that draw attention away from the
game.
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